Printers: New Purchase Recommendations

UMKC's Information Services (IS) department can help your office and department save money on purchasing and supporting printing and imaging products.

IS has established a set of standards for all new networked printer and multifunction devices that allows us to leverage our Volume Purchasing Agreements (VPAs). UMKC can realize savings by concentrating purchase and support processes on a small number of core vendors and models. These standards ensure UMKC is buying the correct model for the intended use, encourage eco-friendly print behavior such as duplex printing, and allow us to buy printer consumables in greater bulk with less waste.

Additionally, we provide pre-purchasing consultation and purchasing assistance for a variety of computer hardware and peripherals, including networked workgroup printers and multifunction devices. If you have a question or if you would like to order a new printer, please contact UMKC IS Procurement at umkc-hardware@umkc.edu.

To make an order, or inquire about more advanced specifications, please contact us at umkc-hardware@umkc.edu

Network Printer Standards

While we recommend against buying individual printers, in some cases, it may be necessary.  In general, the policy is to leverage the investment in larger-scale, departmental print devices and their suite of advanced services.  Note we do not recommend inexpensive inkjet-based printers for use at UMKC.  In those unique circumstances wherein an individual printer is required, we can recommend the following items:

3001dw.avif
HP LaserJet Pro 3001dw - $255

Plenty of power and speed for basic monochrome printing needs.

  • Print only
  • Two-sided printing
  • Monochrome (black)
  • Speeds Up to 35 pages per minute
  • Recommended volume:: Up to 2500 pages per month
  • Standard input tray: 250 sheets
  • Language support: PCL5c; PCL6; PS; PCLmS; PDF; URF; PWG; PCLm
  • OS support: Windows/Mac/Linux

 

 

HP 3201dw Printer

HP Color LaserJet Pro 3201dw - $339

Print professional-quality color documents and reports with automatic two-sided printing. 

  • Print only
  • Two-sided printing
  • Color
  • Speed: Up to 22 pages per minute
  • Recommended volume: Up to 2500 pages per month
  • Standard input tray: 250 sheets
  • Language support: HP PCL6; HP PCL5c; HP postscript level 3 emulation; PWG raster; PDF; PCLm; PCLm-S; NativeOffice; URF
  • OS support: Windows/Mac/Linux

 m283fdw.avif

HP Color LaserJet Pro MFP 3301sdw  - $449

Multifunction support in a small, affordable package.

  • Print
  • Copy
  • Scan
  • Speed: Up to 22 pages per minute
  • Recommended volume: Up to 2500 pages per month
  • Standard input tray: 250 sheets
  • Language support: HP PCL6; HP PCL5c; HP postscript level 3 emulation; PWG raster; PDF; PCLm; PCLm-S; NativeOffice; URF
  • OS support: Windows/Mac/Linux

These are recommended options for shared, network printing among smaller workgroups and departments.  These should be able to fit the needs of most groups sized between two and ten persons.

 

m406dn.jpg

HP LaserJet Enterprise M406dn - $525*

Designed to print black and white office documents with enterprise-level performance in HP's smallest office footprint.

  • Print only
  • Two-sided printing
  • Monochrome (black)
  • Speeds Up to 42 pages per minute
  • Recommended volume:: Up to 4000 pages per month
  • Standard input tray: 250 sheets
  • Language support: HP PCL 6, HP PCL 5, HP PostScript level 3 emulation, native PDF printing (v 1.7)
  • OS support: OS support:  Windows/Mac

 

m455dn.jpg

HP Color LaserJet Enterprise M455dn – $600*

Designed to print color office documents and presentations with enterprise-level performance in HP's smallest office footprint.

  • Print only
  • Two-sided printing
  • Color
  • Speed: Up to 29 pages per minute
  • Recommended volume: Up to 4800 pages per month
  • Standard input tray: 250 sheets
  • Language support: HP PCL 6, HP PCL 5, HP PostScript level 3 emulation, native PDF printing (v 1.7)
  • OS support: Windows/Mac

 

hp-4301fdn.avif

HP Color LaserJet Pro MFP 4301fdn -  $650*

Print, scan and copy professional-quality color documents with auto two-sided printing and auto document feeder for fast scan/copy.

  • Print
  • Copy
  • Facsimile
  • Scan
  • Speed: Up to 35 pages per minute
  • Recommended volume: Up to 4000 pages per month
  • Standard input tray: 250 sheets
  • Language support: HP PCL 6, HP PCL 5e, HP Postscript level 3 emulation, PDF, URF, PWG Raster, Native Office
  • OS support: Windows/Mac/Linux

     

These printers are for those mid-sized units that simply need a little more speed and higher volume support.  Note for printers at this level and above we recommend extended warranties for fast replacement should the unit fail.

 

m610dn.png

HP LaserJet Enterprise M610dn - $1100*

Perfect for those departments needing monochrome print-only output with both speed and volume.

  • Print only
  • Two-sided printing
  • Monochrome (black)
  • Speeds Up to 55 pages per minute
  • Recommended volume:: Up to 20,000 pages per month
  • Standard input tray: 550 sheets
  • HP PCL 6, HP PCL 5, HP postscript level 3 emulation, native PDF printing (v 1.7)
  • OS support: Windows/Mac

 

 

HP M554dn

HP Color LaserJet Enterprise M653dn - $1950*

Ideal for enterprise level color print performance.

  • Print only
  • Two-sided printing
  • Color
  • Speed: Up to 60 pages per minute
  • Recommended volume: Up to 17,000 pages per month
  • Standard input tray: 550 sheets
  • Language support: HP PCL 6; HP PCL 5c; HP postscript level 3 emulation, native PDF printing (v 1.7), 
  • OS support: Windows/Mac/Linux

 

 

m856dn.png

HP Color LaserJet Enterprise M856dn - $4000* 

Ideal for A3 (tabloid) print capabilities and very high-volume printing.

  • Print only
  • Two-sided printing
  • Color
  • Speed: Up to 55 pages per minute
  • Recommended volume: Up to 50,000 pages per month
  • Two standard input trays: 1100 sheets
  • Prints up to 11”x17" tabloid forms
  • Language support: HP PCL 6, HP PCL 5 (HP PCL 5 driver available from the Web only), HP postscript level 3 emulation, native PDF printing (v 1.7), Apple AirPrint™, Google Cloud Print
  • OS support: Windows/Mac

We recommend a fleet-service approach to these machines.  With machines installed, managed and serviced by SumnerOne, we recommend the full line of Konica-Minolta bizhub products for mid- to large-sized workgroups an departments that need a flexible workhorse system to meet its output requirements. 

These models vary based upon the performance level, duty cycle and feature sets required.  You can choose from the following elements:

  • Performance level from 30 pages/minute up to 75 pages/minute
  • Color of monochrome
  • Printing
  • Copying
  • Scanning
  • Facsimile
  • Number of paper trays
  • 12” x18” paper size support
  • Additional paper trays
  • Duplex support
  • Collator
  • Stapler
  • Hole-punch
  • Integrated account security

We can customize a quote to meet your group’s specific needs.  Contact umkc-hardware@umkc.edu for more information.  Also, you have both leasing and outright purchase options you can consider.  All systems are accompanied by a maintenance agreement that provide installation, management, service, repair and toners as needed at no additional charge.

*Notes

  • ALL IT and telecommunication products, software and services must be purchased through Information Services and/or require CIO approval.
  • Prices on printers can fluctuate dramatically from week to week. The actual price may vary from the estimates given in this table. In many cases, we can get prices lower than listed in this table, but that cannot be guaranteed.
  • These prices include the cost of a three-year warranty on parts and labor from the purchase date. All networked printers should be covered by such a warranty.
  • These prices do not include the following costs:
    • Costs associated with networking the device in cases where network connectivity has not already been established.
    • Costs associated with consumables such as toner cartridges.
    • Costs for printer accessories such as stands, additional input trays, extra memory or maintenance kits.

Guidelines for Network Printers

Networked printers should meet the following minimum requirements for new purchases:

  • Supports TCP/IP
  • Supports port 9100 (RAW) or 515 (LPR) as standard printer port
  • Supports Ethernet connectivity via RJ-45 cabled connection; wireless Ethernet is not an acceptable connection mechanism for a network printer
  • Supports duplex printing
  • Supports PDL processing (i.e., must NOT require host-based print job processing)
  • Supports InfoPrint requirements for PeopleSoft printing
    • Supports PCL 4 or higher
    • Supports SNMP v1.1 or higher