Paid Time Off

The Staff Leave Program applies to benefit-eligible administrative, service and support staff and certain non-regular academic employees as approved by the president.

For information on the Faculty Leave Program, please visit the Faculty Affairs Webpage.

Staff Leave Program

Fixed Leave

  • Holidays: The university observes nine official holidays: New Year's Day, Martin Luther King Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving Day and the Friday following, Christmas Day, and other days as may be designated by the president. All full-time administrative, service, and support employees are entitled to receive eight hours pay for these holidays.
  • Winter Break Leave: Winter break leave is paid time off for regular administrative, service and support staff and certain non-regular academic employees during the University's systemwide winter reduced operations period.  The reduced operations period occurs between the Christmas Day holiday and the day before the New Year's Day holiday. This type of leave must be used during the winter break reduced operations period. Employees who are required to work during the reduced operations period are allowed an equivalent amount of leave to use at a later date.

Flexible Leave

  • Paid Time Off (PTO): Employees are encouraged to use PTO to promote a healthy work-life balance. Eligible employees can use PTO to take time off for rest and relaxation, and for personal reasons such as appointments, religious observance, and volunteerism. PTO hours are subject to supervisor approval and must be earned before taken.

Qualifying Leave

  • Short-Term Disability: Short-term disability provides eligible employees a percentage of income replacement for up to 20 weeks within a rolling 12-month period if they are unable to work due to a serious health condition. Eligible employees automatically receive basic coverage and can purchase additional coverage. Because short-term disability is one of the qualifying leave types, employees must first apply in order to use short-term disability.
  • Parental Leave: Parental leave provides four weeks of paid time off within a rolling 12-month period for employees who are welcoming a new child into their home. Qualifying events include the birth of a child or the placement of a child with the employee for adoption or foster care. Employees may take parental leave for more than one qualifying event within a rolling 12-month period, but may not exceed the maximum four weeks.
  • Caregiver Leave: Caregiver leave provides two weeks of paid time off within a rolling 12-month period to care for a family member with a serious health condition as defined by HR-407 Family and Medical Leave Act. Employees may take caregiver leave for more than one qualifying event within a rolling 12-month period.

Additional Types of Leave

Previous Staff Leave Program

Employees stopped accruing vacation, sick and personal days on Dec. 31, 2023. For more information on how employees' previous accruals have been treated, please visit the Leave Program Changes webpage.