Student Organization Events

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How to submit a Student Organization Event Request

Login to RooGroups
Navigate to your student organization's management page by clicking on your organization under "My Groups"
Click on "Create" in the upper right corner of the page
Select "Event" from the pop-up menu.
Fill out the required form indicating the title of your event, the requested date and time as well as the requested (or already reserved) location.
- Some locations (Student Union, Atterbury Student Success Center, Outdoor Reservable Spaces and Centrally Scheduled Classrooms, and the Administrative Center) will be available to schedule within RooGroups under "On-Campus Room Reservation" if you enter additional details under that menu. This does not guarantee availability but will give you an idea of if a space may be available. Some spaces that appear may not always be available due to the set-up needs of your event or other events before or after your event.
- Some locations (Swinney Center, Residential Life spaces, MSA spaces, Bloch School, Health Sciences District Locations) are still able to be requested via RooGroups and are requested by typing in your intended location (or already reserved location) under "Other Location" but you will not be able to check the availability for those spaces via RooGroups.
Fill out the remainder of the optional portions of the form on that page based on your event needs. This page will include items such as event photos and flyers used for promotional purposes.
Click "Create Event" at the bottom of the page.
You will then be directed to an additional form that is required to be completed to assist in our review.
- This form is not used for public promotion but instead is shared with applicable staff at the university to assist in reviewing and setting up for your event.
- If you reserved a space via the "On-Campus Room Reservation" tool in the previous step, you will still need to select the relevant building/location in this step so it is routed to the appropriate staff for further review of your event request.
- If you have already reserved your space through an alternate process (such as directly through an Academic Department), you can upload proof to this step after selecting "I don't need a reservation or I've already made a reservation"
Additional information regarding your event will be collected through the form depending on what location you select and what you are doing as a part of your event.
- Please note, not all locations on campus offer assistance with setting up your event.
Click on submit at the bottom of the last page to initiate the student organization event review process.

Event Review Process

Event approval is NOT automatic. You will receive further instructions and/or questions from appropriate UMKC staff as they review your event. You must respond to inquiries using the chat feature in RooGroups. If responses are not received, your event may be denied.
If you are requesting a room reservation on campus, this submission is not a guarantee of space availability. Please be patient as we work through your request and confirm details.
Your submission will not be approved until all arrangements are made and you may not hold your event unless it is fully approved through the event approval process.
Some events will require a meeting to be arranged before the start of the event to discuss event setup needs.
It is the responsibility of the organization using a facility to ensure that the space reserved will be returned to its original condition and set up as it was prior to your event. Organizations that fail to do this will be assessed a fee for any cleaning and repairs.
Due to the time required to host a program meeting all programming deadlines successfully, your organization must submit events with at least one (1) week of notice.