LAST UPDATED: June 2024
Basic Things to know…
How do I submit a budget request?
Please be sure to pay special attention to all deadlines. Event-by-event requests submitted late will not be considered for funding. You can find the submission deadline information here: Student Activity Fee Committee (SAFC) Guidelines for 2024 - 2025
What are the requirements to submit event-by-event funding requests?
So long as your organization is in Good Standing with the Office of Student Involvement and your President, Treasurer, and Faculty/Staff Advisor have all completed the Student Organization Officer Training- you are ready to submit your request!
Where do I find why my budget submitted to SAFC was reduced or denied?
E-mails are not sent out to address the status of your budget request. All information regarding your organization's budget is delivered via RooGroups.
Do organizations have to be present at SAFC to request funds?
If the members of the committee have questions in regards to your organization's budget, you will be called to present to SAFC. Rrequests can be aanywhere from a $1.00 request to a $10,000.00 request. Requests to present are at the sole discretion of the Student Activity Fee Committee. Your organization will be notified by the SGA Comptroller regarding budget presentations, please be sure to check your e-mail and respond promptly. If your organization does not need to present, it is still recommended. Your request will be reviewed on the date listed in the e-mail. Your organization will receive the results up to 10 business days after the meeting.
Are my funds approved immediately after the SAFC meeting?
SAFC is a recommendation body. This committee makes recommendations that are reviewed by the Vice Provost for Student Affairs, who offers final approval. After budget approval, the Office of Student Involvement will transfer the funds into the student organization account. This process can take up to 2 weeks.
When and where are the SAFC meetings?
SAFC Meetings will begin at 6:00 PM in the Student Government Chambers. The meeting dates can be found in the Guidelines and Deadlines document at the bottom of this page. One thing to note is that the SAFC meeting is a question and answer session. If you are to present, please take up to a minute to introduce yourself and your organization (brief description of what the organization's goals are and the purpose).
What are some items which cannot be purchased by SAFC Funds?
More information about Seed Funds:
I missed the deadline to submit a request, what can I do now?
Our bylaws state: “All requests must be submitted on the Student Activity Fee Request Form available on RooGroups in a timely manner. Requests not submitted on the Student Activity Fee Request Form or late requests will be rejected.”
TRAVEL REQUESTS
How much can I get for my travel?
SAFC will recommend amounts up to 65%. It is not guaranteed that you will receive 65% of your travel funds, it will depend on how well your organization has described the travel's needs and the impact on UMKC.
Requests by organizations for travel will be judged based on:
What is the difference between Individual and Organization travel?
Any travel where you will be representing your organization will be considered organizational travel. Individual submissions are for students presenting at conferences not related to organizations. Individual travels are unable to be funded through the Student Activity Fee for 2024 – 2025.
How do I know if my organization’s travel request was approved?
If your request is under “OSI Trip Booking”, your funds were approved. Please submit the form Travel Booking form (to be used once funds have been secured) and work with the Office of Student Involvement to book your trip.
Can I book anything in advance and be reimbursed?
NO! If you are using SAFC funds, your entire trip will need to be booked by OSI. You won’t be able to get reimbursed if you book your trip prior to working with OSI.
Please note: SAFC Funding for 2024 - 2025 will follow the Student Activity Fee Committee Dates and Deadlines Request Document. All remaining SAFC Funds for the fiscal year 2024 will be swept and unavailable for use after 5 pm on June 2, 2025. Please check your organization budget and SAFC awarded amounts before scheduling events that require SAFC funds.
Questions regarding this should be addressed to Carrie Schmalz (schmalzc@umkc.edu) in the Office of Student Involvement.