Mail Services provides a variety of services to departments with large mailings and is responsible for the campus' nonprofit permit account, which allows departments to send bulk mailings at reduced postage rates. A mailing of 200 or more pieces (absolutely identical in size and weight) may qualify for reduced postage rates.

Before sending large mailings, please contact Mail Services.

Available Services

• De-duping is available at no charge at the request of the customer.
  • This service allows for the elimination of duplicate names and addresses using one of three methods. You may select to de-dupe by name, by address, or by name and address.
  • It is important to remember that this service will not eliminate a name if one is "Robert" and one is "Bob" or if an address is 5100 Main St. and 5100 S. Main Street. The de-duping process only eliminates duplicates which are spelled exactly the same, including punctuation and abbreviations.
  • If you want to send pieces of mail to multiple names at the same address (such as a law firm), then you should not select the option to de-dupe both name and address.
• Other services include labeling, inserting, tabbing, sorting, ink jetting, metering, package delivery and delivery to USPS.

Tips for Bulk Mailings

• Request bulk mailing services online.
• Email mailing list to Mail Services in Excel format
• Deliver all pieces for mailing at the same time
• All self-mailers must be tabbed closed

Please allow 3-5 working days for the processing of bulk mail requests. Rush projects will be accepted as necessary, but any additional charges will be the responsibility of the requesting department.

Note:

Mail Services no longer maintains any of the mailing lists for an individual department. Excel spreadsheets provide the best format to take advantage of any available discounts for bulk mailing projects.

Outgoing USPS Mail